Minutes

07-05-16-riceboro-city-council-meeting-minutes

Riceboro City Council July 5, 2016 Time: 6:05 p.m. Meeting # 464
A. Call to Order – Meeting called to order by Wm. T. Austin, Mayor, with Council Members D.
Miller, C. Stacy and T. Williams, Sr., present; Council Member J. Young on vacation;
B. Confirmation of Proper Notice of Meeting;
C. Invocation – Council Member C. Stacy;
D. Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council Member
T. Williams, Sr., to adopt said minutes; Passed 3 yea; 0 nay;
Old Business
Review of ongoing projects requiring engineer/contractor support:
1. Water/Sewer System – (P.C. Simonton & Assoc.)
A. Remaining Sewer Projects – Update – Pump station for John Gill and new house on hwy., 17
(Robert Young), both are being worked on; Mr. Simonton said looking at a two week
timeline for pump stations; Dean Glover, city worker indicated that pump station on Briar
Bay is overheating; Mayor said Dean needs to get with Mr. Simonton, Engineer on this issue;
B. CDBG 2014 – this project is in the process of being closed out;
C. Green Well – Project is being held up by the state historic preservations; July 15 is the next
deadline; information will go to GEFA board in August; set up meeting and go through letter
of conditions with USDA;
D. AMR System – Project is going good; some monies left over; will be putting specs together
to purchase a truck for meter reading;
*Road paving for Bac Product Road; Dogwood street – Dogwood needs some drainage;
Dean, city worker will rock the rest of Dogwood;
2. Community Development, Council Member C. Stacy – Update – SYP – Andrew Stevens, Zanae
Roberts, Jakayla Chargois, Vernisha Brown and Alexis Lawton; Andrew Stevens and Zanae
Roberts gave brief highlights of being a part of the program; Council Member C. Stacy said this is
the 7th. year for the program and he thank everyone for their part;
*First Farmers Market – July 1, 2016; will continue with the program; First meeting with
Riceboro Giants (Senior Citizens) every 2nd. Thursday of the month; July 14th will be their 1st
.
meeting at 1:00 p.m.;
*Blight Elimination – the first demolition will be July 16th; there is a total of 24 houses; next
selection will be a lottery type process; August 13th; October 17th. will be the next demolition
dates; will take off the month of November and December for the holidays; recommendation
from the committee is to come back after the July 16th. demolition and access the good and the
not so good issues; the city has to pay for the dumping fees; Back-to-School Rally will be July 9,
1016;
New Business
1. Public Participation – Dennis Fitzgerald, Fire Chief, submitted a priority list for items for the Fire
Dept.;
*Ralph Ward, Citizen – presented a sketch for MLK statute; Mayor Austin ask him to put
together a supply list;
2. Intergovernmental Agreement – Special Sales Tax Proceeds – Adopt Resolution – Motion Council
Member C. Stacy to adopt said Resolution, 2nd. Council Member D. Miller; Passed 3 yea; 0 nay;
3. Liberty County Joint Comp. Plan Draft – Melissa Jones, LCPC – Public Hearing – Gabby Hartage of
LCPC filled in for Melissa due to her having to attend the County Meeting – Motion Council
Member C. Stacy, 2nd. Council Member D. Miller to come out of regular session and go into
public hearing at 6:50 p.m.; Passed 3 yea; 0 nay; After discussion, Gabby stated that a final draft
will be sent in August to DCA and Coastal Regional Commission; both agencies have 45 days to
review; adoption to take place once process is completed;
4. EPD – Letter of Non-Compliance – See Correspondence – FYI – Paul Simonton, Engineer, said he
will contact Andy Hitt, Water & Sewer Operator about this issue;
5. GMA Federal Policy Council – See Correspondence – FYI;
6. Customer Complaints – Lawrence Roberts – Completed; Henry Wilkins – Dean will continuously
monitor this complaint; Angela Roberts – Completed;
*Kenny Howard – Acquisition of property for August agenda ;
7. Financial Statement, Month of June, 2016 – Adoption – Motion Council Member T. Williams, Sr.,
2
nd. Council Member D. Miller to adopt said statement; Passed 3 yea; 0 nay;
*Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr., to come out of regular
session at 7:10 p.m. and go into executive session;
*Motion Council Member T. Williams, Sr., 2nd. Council Member D. Miller to come out of
executive session and go back to regular session at 7:28 p.m.;
8. Adjournment – Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr., to
Adjourn at 7:28 p.m.; Passed 3 yea; 0 nay;
______________________________ _____

06-07-16-riceboro-city-council-meeting-minutes

Riceboro City Council June 7, 2016 Time: 6:03 p.m. Meeting #463
A. Call to Order – Meeting called to order by Wm. T. Austin, Mayor, with Council Members J.
Young, T. Williams, Sr., D. Miller and C. Stacy present;
B. Confirmation of Proper Notice of Meeting;
C. Invocation – Council member D. Miller;
D. Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council Member
C. Stacy to adopt said minutes; Passed 4 yea; 0 nay;
Old Business
Review of ongoing projects requiring engineer/contractor support:
1. Water/Sewer System – (P.C. Simonton & Assoc.)
A. Remaining Sewer Projects – Update – Council Member T. Williams, Sr., indicated that the
hook-up for Robert Young on Hwy. 17 is being worked on; in the process of acquiring a piece
of property next to Mr. Young for the lift station; Everyting else is about the same;
B. CDBG 2014 – Update – None – Project is basically completed;
C. Green Well – Update – Mayor Austin indicated that a request came from GEFA to provide
some information that’s need by June 10, 2016; do have an auditor to secure interim
information for GEFA;
D. AMR System – Update – Council Member T. Williams, Sr., stated that installations are about
35% complete at the present time; a meeting is scheduled with the software provider on
Wednesday, June 8, 2016;
2. Community Development – Council Member C. Stacy – Update – Mayor Austin spoke briefly
about not being awarded the CHIP grant; 76% out of 100% scoring; only 16 entities were
awarded;
Council Member C. Stacy said a date needs to be established for demolition of dilapidated
buildings; it was suggested to identify one building to get started and get back with City Council;
SYP – interviews will take place Monday and Tuesday, June 13th and 14th
; 33 applications have
been received at this time; Would like to establish a group of Seniors/Elderly persons; this will
be a community effort; Mayor Austin indicated that the city will look at the next CDBG for the
possibility of being able to construct a Senior Citizen Complex; also the idea of having a Farmer’s
Market was mentioned; Council Member C. Stacy said he will get back with concept to Council in
about Two weeks; Mrs. Debra Attical, Grant Specialist will put the information together; Would
also like to establish a landmark to identify Riceboro Ricefest;
*Old house on hwy. 17 next to the bridge – Council agreed to have it torn down;
*Ricefest field – would like to get maintenance crew to start working on the area doing some
restoration;
New Business
1. Request to move Public Participation as first item under New Business – Council Member T.
Williams, Sr., agrees; Council Member C. Stacy alright with it if someone comes in late, do they
get to come back and address their issue; Council Member J. Young questioned why can’t it be
maybe half way on the agenda; Motion Council Member C. Stacy to do a trial of six months to
see how it works, 2nd. Council Member D. Miller; Passed 4 yea; 0 nay;
2. Business License Application, Gabby Hartage – LCPC – Approval – Vanessa Collins Roberts for
home based business (Marketing Leadership Advisory Business “Leadership Living/Market) –
LCPC recommend for approval; Motion Council Member D. Miller, 2nd Council Member J. Young
to approve license; 4 yea; 0 nay;
3. Georgia Department of Community Affairs – CHIP – See Correspondence – FYI; this item was
discussed under Community Development;
4. Georgia Federation of Teachers – Opportunity School Dist. – See Correspondence – FYI;
Suggestion was made to do an early town hall meeting before December 2016; Council Member
C. Stacy will be responsible for getting information out to the citizens;
5. Georgia Municipal Association – See Correspondence – Certified City of Ethics Program – FYI;
6. SPLOST VI Project List – See Handout – FYI – Mayor Austin said they are successfully getting the
County to move on SPLOST; Riceboro’s share is $420,000;
7. Request to proceed with purchase of a Hi-Ho – Approval – Motion Council Member T. Williams,
2
nd. Council Member C. Stacy to allocate $50,000 and proceed with said purchase; this will come
from fund balance; Passed 4 yea; 0 nay;
8. Customer Complaints – All complaints reviewed and approved;
9. Public Participation – Ralph Ward – MLK Holiday – would like to construct a life like photo to
display on the stage during MLK’s birthday in January; also interested in participating in the
Ricefest by building a float; advise to give his name and contact information to Gabelyn Stevens,
Chair person;
*Ella Minneweather – Question of CHIP Grant – Mayor Austin stated that the City did not get
awarded this year; Ms. Minneweather said she is having problems with the siding on her home;
Council Member C. Stacy will get contact information for Tres Hamilton with Coastal Georgia out
of Brunswick for her;
*Resolution – Hazard Mitigation Plan – Adoption – Mayor Austin read said resolution; Motion
Council Member C. Stacy, 2nd. Council Member D. Miller to adopt said item; Passed 4 yea; 0 nay;
*Council Member J. Young said that the walking trail at the Youth Center is already be utilized;
*DMG (Dorthy M. Gordon) – Designs for custom made drapes for City Hall – cost $4,146.00
(Four Thousand One Hundred Forty-Six) Dollars; Motion Council Member J. Young, 2nd. Council
Member D. Miller to approve said item; Passed 4 yea; 0 nay;
10. Financial Statement, Month of May, 2016 – Adoption – Motion Council Member D. Miller, 2nd
.
Council Member C. Stacy to adopt said item; Passed 4 yea; 0 nay;
11. Adjournment – Motion Council Member D. Miller, 2nd. Council Member J. Young to adjourn at
7:10 p.m.; Passed unanimously;
______________________________ ___________________________

05-03-16-riceboro-city-council-meeting-minutes

Riceboro City Council May 3, 2016 Time: 6:05 p.m. Meeting # 462
A. Call to Order – Meeting called to order by Wm. T. Austin, Mayor, with Council Members D.
Miller, C. Stacy, T. Williams, Sr.; Council Member J. Young running a little late (6:11 p.m.);
B. Confirmation of Proper Notice of Meeting;
C. Invocation – Council Member T. Williams, Sr.;
D. Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council Member
C. Stacy to adopt said minutes; 3 yea; 0 nay;
Old Business
Review of ongoing projects requiring engineer/contractor support:
1. Water/Sewer System – (P.C. Simonton & Assoc.)
A. Remaining Sewer Projects – Paul indicated that the trailer for Jackie Jones was hooked up;
working on pump for house on Hwy., 17 for Robert Young; pump will go on the right corner
of Mr. Young’s property;
B. CDBG 2014 – Paul received an e-mail for release of grassing and last pay request for Palm
Coast Utilities for this project;
C. Green Well – Update – Paul indicated that they are proceeding with finalizing design; He had
someone to come out and look at the control between the 2 wells; will be working on it and
finalizing everything; GEFA confirmed loan and grant has been approved; he needs to send a
letter to USDA recapping everything;
D. AMR System – P.C. Simonton, Engineer – Paul did a recap of the project cost – total budget
$155,000; $90,000 for meters and curb stops; $30,000 excess funds;
2. Community Development, Council Member C. Stacy – Update – Major project right now is the
SYP(Summer Youth Program); June 13-14 will be for the interview process; June 27 is when the
program will begin; Program ends July 22, 2016; One of the biggest issues is reading in the
school system; some of the college kids that was a part of the program will be coming back to
talk to the students; Ricefest update for month of June was given;
3. Blight Program – Update – Blight program brochures are available to pass out; Motion Council
Member C. Stacy that the homes from 2015-2016 be rolled into 2016-2017; 2nd. Council
Member T. Williams, Sr.; total number of homes will be 8; Passed 4 yea; 0 nay;
New Business
1. Budget for Fiscal Year 2016-2017 – First Reading
2. Contract for Pavilion – Discussion/Approval – Contract awarded to John Bacon, Contractor;
other work will be subcontracted; walkway is completed; reinforcement was added to the
walkway and the driveway;
3. Splost Update – Status – Mayor Austin indicated that meeting was held last week;
Commissioners did not accept project list; Riceboro’s proposed allocation for roads is $171,000;
$74,903 for water and sewer; there will be another meeting;
4. Carpet Installation for City Hall – Date for install – May 6th and 7th
;
5. Website for the City – Update – up and running; cityofriceboro.org is the website address;
6. Rocking of the Roads, Council Member D. Miller – Oak Street has been rocked; Cottom Dr. or
Oak Street is next; will get street graded through the County; once rocked, roads will be sealed;
*Council Member J. Young mentioned a fire hydrant is needed on Cottom Dr.,;
7. Community Action Agency, Mayor Austin – Grant was submitted; awaiting a response;
8. Coastal Health District – See Handout- FYI;
9. Riceboro Code of Ordinances – Update/Approval – See Handout – Motion Council Member C.
Stacy, 2nd. Council Member D. Miller to proceed with update to ordinances with Municode ;
10. Hinesville Police Dept., Safe Kids’ Day – See Handout/Approval – Motion Council Member C.
Stacy, 2nd. Council Member D. Miller to give a donation of $250.00 (Two Hundred Fifty) Dollars in
support of Safe Kids’ Day; Passed 4 yea; 0 nay;
11. Air Conditioner Quotes – Review/Discussion/Approval – 1. Canady’s Heating & Air – $7,030.24
for a Trane unit; 2. Coastal Cooling – $6250.00 for a Carrier unit; Rheem unit for $5600.00; Lenox
unit for $6550.00; 3. Air Serve – $8622.43; Motion Council Member C. Stacy, 2nd. Council
Member D. Miller to accept bid of $6,250.00 from Coastal Cooling; Passed 4 yea; 0 nay;
12. Fire Department Work Plans – Request Building Modification & Equipment Acquisition – $50,000
(Fifty-Thousand) Dollars will be allocated from fund balance, 2016-2017 budget; Motion Council
Member D. Miller, 2nd. Council Member C. Stacy to approve said item; Passed 4 yea; 0 nay;
13. Customer Complaints – 1. Alzata Moran, Brittany Baker – complaints solved;
14. Public Participation – 1. Louise Brown – continuation of issue for Mrs. Oretha Hines – Mayor
Austin advised Mrs. Hines who was present to make a request along with any other citizen(s) in
conjunction with her petition to be annexed into the city; Mrs. Hines also stated that she came
to the meeting to listen and learn;
*Mrs. Debra Attical and Mr. Kenneth Howard with the GICH Committee address the issue of
Mrs. Louise Brown who was advised of a meeting that was held on April 14, 2016; Mrs. Brown
went to the meeting but was told that she needed to go back to the City of Riceboro to request
to be on the committee; she was advised to the procedure to be on the GICH committee for the
City of Riceboro;
2. Charlie Jones, Sr., – presented concern for bad areas that need repairs on Sandy Run Road
associated with the recent sewer installation project; he was advised that these concerns will be
addressed;
15. Bacon/Davis Rate Scale for Automated Meter Reader – Executive Session- Motion Council
Member C. Stacy, 2nd. Council Member D. Miller to come out of regular session and go into
executive session at 7:48 p.m. to discuss personnel; Passed 4 yea; 0 nay;
Motion Council Member T. Williams, Sr., 2nd. Council Member D. Miller to come out of executive
session at 8:23 p.m. and return to regular session; Passed 4 yea; 0 nay;
16. Financial Statement, Month of April, 2016 – Adoption – Motion Council Member C. Stacy, 2nd
.
Council Member D. Miller to adopt said statement; Passed 4 yea; 0 nay;
17. Adjournment – Motion Council Member C. Stacy, 2nd. Council Member T. Williams, Sr., to
adjourn at 8:24 p.m.; Passed 4 yea; 0 nay;
_________________________ _________________________

04-05-16-riceboro-city-council-meeting-minutes

Riceboro City Council April 5, 2016 Time: 6:00 p.m. Meeting # 461
A. Call to Order – Meeting called to order by Tommy M. Williams, Sr., Mayor Pro-tem with Council
Members C. Stacy, D. Miller and J. Young present. Mayor Austin absent due to being out of
town.
B. Confirmation of Proper Notice of Meeting;
C. Invocation – Council Member C. Stacy;
D. Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council Member
C. Stacy; Passed 3 yea; 0 nay;
Old Business
Review of ongoing projects requiring engineer/contractor support):
1. Water/Sewer System – (P.C. Simonton & Assoc.)
A. Remaining Sewer Projects
B. CDBG 2014 – Paul stated that this project is completed; final pumps are in;
C. Green Well – Update – Paul indicated that EDA has conditionally approved the project for
$1,250,000 (One million Two Hundred Fifty-Thousand Dollars); He will be moving with the
rest of the design and get the project going; Paul also gave a brief update stating the
purpose for the Green Well for citizens that were present;
D. AMR System –See Handout for Discussion – Ferguson will be supplying the meters which are
Hershey meters; Badger meters will be retrofitted and the large meters at SNF ; there are
about 427 customers and of this there are 227 hershey meters which will be replaced; Low
bidder is Ferguson Waterworks for $89,311.30 (Eighty-Nine Thousand Three Hundred Eleven
Dollars and Thirty Cents); A pre-construction conference will be held on Thursday, April 7,
2016 at 1:00 p.m.; The system will include software and a lap top; Paul informed the citizens
present that this system will allow for more accuracies of meter reading; Motion by Council
Member
C. Stacy, 2nd. Council Member D. Miller to accept bid from Ferguson; Passed 3 yea; 0 nay;
Paul indicated that everything should be automated by September, 2016;
*Paul talked briefly about services for Robbie Young; pictures of the existing sewer system
were taken; the sewer line is less than a foot deep; recommendation to install a grinder
pump station; DOT permit will take the longest to obtain; Paul will get a proposal for the
work and bring back to Council;
2. Community Development, Council Member C. Stacy – Update – They are is in the process of
sending letters to all the employers; Interviews will be held in June; Program starts the end of
July; letters will go to all the Churches; local participants will be first priority; participants that
come home for the summer will be able to participate;
*Ricefest 2016 are in the planning stages; Ricefest Best is the added event for this year and will
take place on that Sunday evening;
*Program for demolition of houses in the making; Twenty-Seven (27) homes have been
identified;
*Debra Attical, Grant Specialist, elaborated on the CHIP Grant – the application was submitted
in March; applied for $300,000.00 (Three Hundred Thousand Dollars) for rehab; $200,000.00
(Two Hundred Thousand for New Home); looking at June time frame for a response to find out if
the project was awarded;
*Community Clean-up – Saturday, April 9, 2016 at 8:30 a.m.;
3. LCPC – Gabby Hartage – Discussion/Adoption of Riceboro Subarea Future Land Use Map –
Mayor Pro-tem Tommy Williams, Sr., read copy of Resolution; Motion by Council Member D.
Miller, 2nd. Council Member C. Stacy to adopt said Resolution’ Passed 3 yea; 0 nay;
4. Blight Elimination Guide/Brochure – Discussion/Approval – Motion by Council Member C. Stacy,
2
nd. Council Member D. Miller to accept said item; Passed 3 yea; 0 nay;
New Business
1. LCPC – Gabby Hartage, Zoning Permit for Jacqueline Roberts Jones – Approval – Parcel #221B-
036- Motion by Council Member C. Stacy, 2nd. Council Member J. Young to approve said
rezoning; Passed 3 yea; 0 nay;
2. Submission of CHIP application – FYI – See Handout;
3. Fair Housing Summit – CIGH – April 14, 2016 – Mrs. Debra Attical, Grant Administrator,
elaborated on the program; citizens were encouraged to attend the meeting;
4. County-Wide Workshop Registration – May 25 – 26, 2016;
5. City of Riceboro Renewal 2016 Health Insurance – FYI;
6. EDA Correspondence – FYI;
7. Customer Complaints – 1. Matthew Green – smell in water – hydrant flushed by city worker;
2. Melvin King – sewer backup – city workers checked the problem; not a city issue, customer
will have to address this issue; 3. Jessie M. Jones – smell in water – hydrant flushed by city
worker; 4. John Jones – water leak – owner responsible for repair;
8. Public Participation – *Franklin Roberts, Sr., – Sandy Run Road – his concerns are for issues with
his property and his family’s property brought about with sewer installation – big holes, pipe
sticking up out of the ground, ; Mayor Pro-tem Tommy M. Williams, Sr., said that the issue will
be looked into;
*Pearl Axson – water sitting in the ditch in front of her house; water just sits there; Mayor Protem
Tommy M. Williams, Sr., said they will look into this issue;
*Kenneth Howard – elaborated on GICH Summit – GICH summit is a housing meeting to be held
at the Performing Arts Center in Hinesville, Georgia on April 14, 2016, 9 a.m. – 1 p.m.; not sure
on the time but will verify and the citizens of Liberty County and Municipalities will be notified;
*Mayor Pro-tem Tommy M. Williams, Sr., indicated that the workers are asking for a backup
camera and automatic windows for the new proposed maintenance truck; will hold this item
until the next meeting;
*Louise Brown – questioned skirting of mobile homes in the city; what are the requirements?
Also questioned did the city check on the issue of Mrs. Avon Hines not being able to vote
because of the distance of her home from the right-a-way; Was advise to contact Mrs. Ella
Golden, Voter Registrar on said issue; Ask question as to where to register for the County-wide
workshop and was advised that registration is thru the City of Hinesville; Mrs. Brown stated that
information pertaining to city events and meetings is announced for the Churches in the
Riceboro area, but states she does not attend Church in Riceboro and want to know how the
information could be distributed to the citizens. Mayor Pro-tem said they will look into the
matter;
9. Financial Statement, Month of March, 2016 – Adoption – Motion Council Member D. Miller, 2nd
.
Council member C. Stacy to adopt said statement; Passed 3 yea; 0 nay;
10. Adjournment – Motion Council Member D. Miller, 2nd. Council Member C. Stacy to adjourn at
7:10 p.m.; Passed 3 yea; 0 nay;
_________________________ _________________________

03-01-16-riceboro-city-council-meeting-minutes

Riceboro City Council March 1, 2016 Time: 6:03 P.M. Meeting # 460
A. Call to Order – Meeting called to order by Wm. T. Austin, Mayor with Council Members T.
Williams, Sr., D. Miller,; Council Members J. Young and C. Stacy running a little late; Council
Member J. Young arrived at 6:08 p.m.; Council Member C. Stacy arrived at 6:25 p.m. due to
work schedule;
B. Confirmation of Proper Notice of Meeting – confirmed;
C. Invocation – Council Member D. Miller;
D. Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council Member
T. Williams, Sr., to adopt said minutes;
Old Business
Review of ongoing projects requiring engineer/contractor support:
1. Water/Sewer System – (P.C. Simonton & Assoc.)
EDA Application has been completed and submitted to Jonathon Corso for final review. The
Application is under review and we should have a response from EDA by the end of the month.
Submittal of GEFA Packet – Pre-application was filed on line and included in GEFA’s “Intended
Use Plan” (IUP) for $1,000,000 with 40% principal forgiveness. The Mayor and City Council
approved submittal of the Part 1 and Part 2 application to GEFA for $1,000,000 that will include
a $400,000 Principal Forgiveness. Motion for approval made by Council Member D. Miller, 2nd
.
Council Member T. Williams, Sr. to approve said documents; Passed 3 yea; 0 nay;
*SNF Holding Company, Inc. – Industrial Pretreatment Permit – Approval – Pretreatment limit
for water onsite nitrate level in drinking water is .10; After a brief discussion from Paul, motion
made by Council Member T. Williams, Sr., to approve said agreement in the form of the letter
submitted; 2nd. Council Member D. Miller; Passed 3 yea; 0 nay;
A. Remaining Sewer Projects – Manholes on Sandy Run Road – area was scooped to slope area
where manhole is located so the customer could mow the grass without hitting it;
B. CDBG 2014 – Original contract amount – $415,874; bores done to increase amount by $585;
total amount of contract – $416,459; $4461.04 over run on contract; will need to do a
change order; Motion by Council Member T. Williams, Sr., 2nd. Council Member C. Stacy to
approve said item; Passed 4 yea; 0 nay;
*Paul stated that we are awaiting approval from DOT to issue permit for customer Deloris
Slay on E.B. Cooper Hwy.;
*Automated Meter Reading System – GEFA will purchase valves and meter boxes; the city’s
maintenance workers will do the installation; March 18, 2016 is the date for bidding; city
will need to have a call meeting to approve the first draw;
C. Green Well – Update – previously discussed under item # 1 under old business;
2. Community Development, Council Member C. Stacy – Update – Mayor Austin gave an update
on the conference held in Dublin for GICH (Georgia Initiative Community Housing); very good
conference; 7 committee members attended; Council Member C. Stacy also elaborated on the
program;
*April 9, 2016 is the City-Wide Cleanup;
*Ricefest – the upcoming event for this year will include” Riceboro Best”; the committee
decided to do something different this year; this will take place at the Gospel Fest on Sunday
evening; initial Ricefest meeting should be in the next week;
3. LCPC – Gabby Hartage – Rezoning Petition 2015-056-R – Alfreida D. Walthour – Gabby ask the
Council to consider making changes to the land use map; urban mixed corridor – this issue will
be presented to Liberty County and then come back to the City in April; Motion Council
Member D. Miller, 2nd. Council Member C. Stacy to rezone from AR-1 to B-2; Passed 4 yea; 0
nay;
New Business
1. LCPC – Gabby Hartage – Vote for Matthew Barrow to serve as technical person on the Liberty
Gateway Board for Riceboro – Approval – Motion Council Member C. Stacy, 2nd. Council
Member D. Miller to approve said item; Passed 4 yea; 0 nay;
2. Equipment Rental Rates – Adoption – Bucket Truck, Dump Truck and Excavator – Motion Council
Member C. Stacy to try rental rates for equipment and then re-address it next year, March 1,
2017; 2nd. Council Member J. Young; Passed 4 yea; 0 nay;
3. Blight Elimination Guide – Tabled for April’s agenda;
4. Acquisition of credenza for Mayor’s office – Approval – Motion Council Member C. Stacy, 2nd
.
Council Member T. Williams, Sr.; Passed 4 yea; 0 nay;
5. Customer Complaints reviewed;
*Council Member J. Young – ISO is coming March 2 for inspection at the Fire Dept.; asking for
city’s blessing; would like to go from a 6 to a 5 or 4 rating; this will allow home insurance
premiums to decrease;
6. Public Participation – Mrs. Ruth Richardson on behalf of Mrs. Oreatha Hines gave a statement
and Mrs. Hines came forth and presented issues with her home stating that she needs repairs;
Mayor Austin stated that mobile homes are not covered under the CHIP Grant; There is a
process as to which homes are selected; Mrs. Hines indicated she does not have a trailer, she
has a house; her daughter lives in a trailer; Mayor Austin ask Kenneth Howard , City of Hinesville
Assistant Manager, to speak on this issue because of his familiarity with the program; the
severity of the repairs will be looked at; the selection process will be on a lottery base; city will
seek other sources for mobile home repairs;
*Annie Craig – ask questions as to home repairs; stated she lives in a trailer;
*Modibo Kadalie – addressed Council on a couple of issues such as SNF – adjusted permit
request; it was stated that SNF has to apply for a permit; increase in nitrogen level – how is the
city compensated? Answer – city does not get any monetary compensation; A “Thank You” to
the city for giving monies to the library; A new library will be opening soon in Hinesville;
encouragement given to please utilize the services;
*Kenneth Howard gave “Thanks” to the council for doing an impressive job for a small city like
Riceboro; Kenny ask Mayor to address Blight Elimination – Passed a Resolution to address issue;
Mayor Austin gave a brief update as to the process;
7. Financial Statement, Month of February, 2016 – Adoption – Motion Council Member T.
Williams, 2nd. Council Member D. Miller to adopt said statement; Passed 3 yea; 0 nay;
Council Member C. Stacy had to leave;
8. Adjournment – Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr., to
adjourn at 7:47 p.m.; Passed 3 yea; 0 nay
______________________________ ______________________________

02-02-16-riceboro-city-council-meeting-minutes

Riceboro City Council February 2, 2016 Time: 6:00 p.m. Meeting # 459
A. Call to Order – Meeting called to order by Wm. T. Austin, Mayor with Council Members T.
Williams, Sr., J. Young, C. Stacy and D. Miller present;
B. Confirmation of Proper Notice of Meeting;
C. Invocation – Council Member T. Williams, Sr.,
D. Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council Member
C. Stacy to adopt said minutes; Passed 4 yea; 0 nay;
Old Business
Review of ongoing projects requiring engineer/contractor support:
1. Water/Sewer System – (P.C. Simonton & Assoc.)
A. Remaining Sewer Projects – brief update given by Council Member T. Williams, Sr., –
Everything on schedule; working water tap on Sandy Run road; 3 are completed on Hwy. 17;
working on Deloris Slay on E.B. Cooper;
*Water meters – waiting to obtain schedule from engineer as to process leading up to
installation of meters;
B. CDBG 2014 – The last draw for monies signed as of February 2, 2016; this completes the
sewer installations for Riceboro;
2. Community Development, Council Member C. Stacy – Update – Ricefest is closed out; working
on the SYP for 2016; Four (4) property areas identified for demolition under the Unity in the
Community program; it was suggested that there should be some contribution from the
property owner; Motion Council Member C. Stacy that the city provide 90% and the owner
provide 10% toward demolition efforts; 2nd. Council Member J. Young; 4 yea; 0 nay;
Council Member C. Stacy indicated that the Board of Education has a program called “REACH”;
this is a scholarship program for Middle School age students; Five (5) students are selected;
funding will come from various sources; the amount of the scholarship is $10,000.00 per
student; the goal for this year is $17,500.00 which would be across the County; the County
would have to match the state’s contribution for the program; individual donations are
accepted; contact person, T. Jackson, 912-877-3151;
*The Progressive Missionary Baptist Association – Ninth Annual Scholarship & Awards Black Tie
Gala will be held on Saturday, February 27, 2016 at the Benjamin F. Holmes Fellowship Hall at
First Zion Baptist Church;
New Business
1. Rezoning Petitions – LCPC – Gabby Hartage – * Alfreida Walthour – Convenience Store/Gas
Station – Presentation by Gabby Hartage; Mayor Austin stated that the Council will identify and
answer all variations and then get back with Miss Walthour; this is due to the Gateway
established previously; :LCPC representative Gabby Hartage suggest that this item come back to
the March meeting;
*Jimmie T. Jones, Sr. – Towing Service/Wrecker – operating from home as needed – Motion by
Council Member D. Miller, 2nd. Council Member C. Stacy to approve license; Passed 4 yea; 0 nay;
*Van Jones Martin – Building a house by the marsh off of E.B. Cooper Hwy. – Informational;
*Appointment of a design Professional to Gateway Review Board (Possible Appointee – Abe
Nadji) – Consensus of Mayor and Council to ask Matthew Barrow of P.C. Simonton & Associates
to serve;
2. Provide Budget for Demolition of Unsightly Structures – Discussion/Approval – this item was
covered under community development;
3. Authorize Funding for Bull Dozer and Street Sweeper – Discussion/Approval – Motion Council
Member C. Stacy, 2nd. Council Member D. Miller to purchase dozer this fiscal year and street
sweeper next fiscal year; Passed 4 yea; 0 nay; Total Cost for both items $80,000.00 (EightyThousand)
Dollars;
4. Authorize submittal of a CHIP Grant – Discussion & Information – Adoption of Resolution –
Motion Council Member T. Williams, Sr., 2nd. Council Member C. Stacy to adopt said Resolution;
Passed 4 yea; 0 nay;
5. SPLOST Reports – FYI;
6. EEOC Correspondence – FYI;
7. Department of Transportation – LMIG – FY 2016 – FYI;
*ISO Rating – Council Member J. Young stated the rating will come down after an inspection to
be held on March 2, 2016; codes need to be adopted for the Fire Department which is code 18;
*Council Member C. Stacy said the County –Wide Cleanup is coming up soon and a date is
needed;
*GICH team will be traveling to Dublin February 22-26, 2016;
8. Walk for Shelter – 7k Run – Asking for support from the Council body;
9. Customer Complaints – Robert Carter , Alice Berry – These items were addressed by
Maintenance;
10. Public Participation – *Joseph Harris – Unity in the Community – Question? Is it a city ran
project; spoke about the $80,000 for equipment; projects in the city; request that a schedule be
made available for citizens to inform citizens of projects taking place within the city; asking for a
better knowledge of the GICH program; questioned property of Council Member J. Young’s
grandmother’s house for demolition; Council Member J. Young clarified that he was not a part
of the election process for the demolition;
*Daniel Mobley – Congratulations to the Officials for being re-elected; also addressing concerns
about dilapidated buildings in other areas; Mr. Mobley also vowed to do his best to work with
Miss Alfreida Walthour on the proposed store project at crossroads;
*John D. McIver – concerns identified are demolition of dilapidated property; question of
demolition for private property; he stated that the city needs to be fully aware of using city
funds and that a good estimate should be gotten; issues brought up in the past about vegetation
on hwy. 17 with crepe myrtles and other shrubbery that needs to be pruned; also city hall
building steeple needs to be replaced;
*Charlie Jones, Sr. – Brought to attention that there is a bad water leak at Briar Bay Park; also
stated there is an odor still coming up in his house from the sewer;
11. Financial Statement, Month of January – Motion Council Member C. Stacy, 2nd. Council Member
D. Miller to approve said statement; Passed 3 yea; 0 nay; Council Member T. Williams, Sr. was
excused at 7:27 p.m.;
12. Adjournment – Motion Council Member C. Stacy, 2nd. Council Member D. Miller to adjourn at
7:40 p.m.; Passed 3 yea; 0 nay;
_________________________ _________________________

01-05-2016-riceboro-city-council-meeting-minutes

Riceboro City Council                      January 5, 2016                 Time:  6:40 p.m.                Meeting # 458

 

*Swearing In Ceremony for Candidates for Office of Mayor and Council Members for 2016-2019 term – The Honorable Judge Nancy Aspinwall

 

A.      Call to Order – Meeting called to order by Malinda McIver, City Clerk with Wm. T. Austin, Mayor, Council Members T. Williams, Sr., C. Stacy, J. Young and D. Miller;

 

B.      Confirmation of Proper Notice of Meeting;

 

C.      Invocation – given at time of ceremony;

 

D.      Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council Member C. Stacy to adopt said minutes; Passed 4 yea; 0 nay;

 

Old Business

 

Review of ongoing projects requiring engineer/contractor support:

 

1.       Water/Sewer System – (P.C. Simonton & Assoc.)

 

A.      Remaining Sewer Projects – brief update given;

 

B.      CDBG 2014 – Update – All construction done on project; delay in getting pumps for project; flight will loan city pumps until the city gets their pumps in March; service should be to everyone by end of January;

 

*Frazier Drive – the old shanty burger – extend sewer in both directions – cost is $25,270.95;

 

*E.B. Cooper , Deloris Slay – bore under E.B. Cooper to provide her with sewer – cost is $25,032.00;

 

*Sandy Run Road – Alzata Moran – cost is $18,417.00; City workers will run the lines;

 

*Looking at John Gill property for sewer on hwy. 17;

 

C.      Green Well – Update – property purchased; tank site easement and well site; agreement for well permitting signed with McIntosh County;

 

*Automated meter reading system – will have to put this project out for bids; big meter will determine which small meters the city will go with;

 

*LMIG – project rocking oak street and dogwood; Mayor Austin ask Paul to create a project plan; Paul suggested, first run over road with load of crush & run to see if there are any soft spots;

 

2.       Community Development – Council Member C. Stacy – Update – Looking at doing a fundraiser for Ricefest; Council Members C. Stacy and D. Miller to work this project to offset the cost;

 

*Demolition Easement – areas of demolition are Briar Bay, Chatman, Sandy Run Road and Highway 17; will distribute information to homeowners; looking at the spring season; will send out letters to make project a unity event;

 

*Ricefest Pageant – Council Member J. Young stressed that the kids did not participate in the Hinesville Christmas parade; Council Member C. Stacy said checklist was not followed; mistake was made; Mayor Austin already spoke to Council Member C. Stacy about the matter; commitment made to do better; will put a car in the MLK parade; Mayor Austin will contact the parents of the children;

 

New Business

 

1.       Selection of Mayor Pro-tem for 2016-2019 term – Selection/Approval – Motion Council Member C. Stacy, 2nd. Council Member J. Young to select Council Member T. Williams, Sr. to serve as Mayor Pro-tem for said term; Passed 4 yea; 0 nay;

 

2.       P.C. Simonton & Associates, Inc. – Sewer Extensions – See Handout – brief report given under old business, item A;

 

3.       Weekend Personnel Contact – Phone # 912-432-3370 – FYI;

 

4.       SPLOST Reports – FYI;

 

5.       The Liberty Cast – FYI;

 

6.       Customer Complaints – Discussed;

 

*Additional pick-up truck – 2015 Ford F-150 – Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr. to purchase truck from Hinesville Ford for $27,256.00 (Twenty-Seven Thousand Two Hundred Fifty-Six) Dollars; Passed 3 yea; Council Member J. Young had to leave;

 

*Draft Resolution – Coastal Georgia Greenway – Motion Council Member C. Stacy, 2nd. Council Member D. Miller to adopt said item; Passed 3 yea; 0 nay;

 

*Council Member C. Stacy indicated that there are newly built homes for Veterans located on Welborn Street in Hinesville, GA;  $625.00 per month; any veteran can apply;

 

*Neighborhood Park at the Riceboro Youth Center – confirmation from Interstate Paper to partner with the city;

 

7.       Public Participation – Not any;

 

8.       Executive Session – Personnel – Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr. ,to come out of regular meeting at 7:20 p.m. and go into executive session to discuss said item; Passed 3 yea; 0 nay

 

Motion by Council Member D. Miller, 2nd. Council Member C. Stacy to come out of executive session at 7:37 p.m. and go back to regular meeting; Passed 3 yea; 0 nay;

 

9.       Financial Statement, Month of December, 2015 – Adoption – Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr., to adopt said statement; Passed 3 yea; 0 nay;

 

10.   Adjournment – Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr., to adjourn at 7:40 p.m.; Passed 3 yea; 0 nay;

Riceboro City Council June 2, 2015 Time: 6:03 p.m. Meeting # 451

  1. Call to Order – Meeting called to order by Wm. T. Auston, Mayor with Council Members D.

Miller, C. Stacy and J. Young present; Council Member T. Williams, Sr. out of town;

  1. Confirmation of Proper Notice of Meeting;
  2. Invocation – Council Member C. Stacy;
  3. Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council Member
  4. Stacy to adopt said minutes; Passed 3 yeas; 0 nays;

Old Business

Review of ongoing projects requiring engineer/contractor support:

  1. Water/Sewer System – (P.C. Simonton & Assoc.) – Update
  2. Phase II (USDA) – Update – Mayor Austin stated that a meeting was held with USDA, Mitsy

Lister on today to review close–‐out of contract; work is approximately 99% done;

amendments to pick up house that sits way back on Fuller road off of Peter King Road, two

trailers on Peter King Road, and John Gill property on hwy. 17; equipment list has been

established for excess funds from the project and it is available; residual funds are in the

pot to recoup from Briar Bay/Shell Road project where repairs were made by the City;

  1. CDBG 2014 –Update –still out for bid; July time frame for start–‐up; this will complete

Sandy Run Road;

  1. Baptismal Phase II –Update –Grand Opening will take place on Wednesday, June 10, 2015

at 11:00 a.m.;

  1. Green Well –Update –Mayor Auston indicated that the letter of commitment was

discussed with Mitsy Peterson, USDA and P.C. Simonton, Engineer; letter of obligation

from DCA was received; application will be submitted 1st. of July by Coastal Regional

Commission;

  1. Community Development, Council Member C. Stacy – Update – All applications are in for the SYP; 41 apps. Received; 35 will be selected; interview process will take place June 16th and 17th; the program begins June 29 thru the last Friday of July; summer lunch will be served at the Youth Center; employers have made commitments to accept students for work; Council Member C. Stacy indicated that they are moving forward with Ricefest; they want to invite new sponsors and show appreciation to the older sponsors; this will be a meet and greet session at the LaQuinta Inn, Hinesville, GA;

 

Quotes for stage for Ricefest event presented; B H BrickHouse Live Productions –‐ $10,900;

Stage Front Presentation Systems –‐ $17,576.22; Motion Council Member D. Miller, 2nd. Council Member C. Stacy to accept bid of $10,900.00 (Ten Thousand Nine Hundred) Dollars from B H BrickHouse Live Productions for acquisition of stage; Passed 3 yeas; 0 nays;

Council Member C. Stacy indicated that they would like to put some type of landmark on the

field where the Ricefest event is held;

Request to install LED lightong for the pavilion and the park at the Youth Center; Council

Member C. Stacy ask City Attorney John Pirkle, what type of paperwork is needed to initiate the process for the “Unity in the Community” program; Agorney Pirkle said the landowner

needs to give permission to go on the property; Attorney Pirkle will draw up the necessary paperwork; he also said he will contact Keep Liberty Beautiful;

 

New Business

  1. Liberty County EMA – Intergovernmental Agreement for Disaster Debris Removal – Adoption –

Motion Council Member C. Stacy to adopt said agreement, 2nd. Council Member J. Young;

Passed 3 yeas; 0 nays;

  1. Board of Commissions, Liberty County – Funding – CEL Regional Libraries Discussion/approval

– Motion Council Member C. Stacy, 2nd. Council Member D. Miller to approve increase for

funding in the amount of $5,050.00 (Five Thousand Finy) Dollars for said item(increase from $11,950.00 to $17,000.00) annually; Passed 3 yeas; 0 nays;

  1. Extension of Contract for Zumba & Request for Thursday Class – Discussion/Approval – Motion

Council Member D. Miller, 2nd. Council Member C. Stacy to continue Zumba Class and add Thursday Class if the City can work out time constraint with the County Recreation

Department; Passed 3 yeas; 0 nays;

  1. U.S. Department of Transportation – The View From the Sidewalk – FYI – See Handout;
  2. Project Reach G.A.N.G., Inc. – Date/Times for the July 17th. Back to School Rally – FYI – See Handout;

*Rails–‐to–‐Trails Bicycle Path is still in the works per Mayor Austin;

  1. 2015 CDBG Application –FYI –See Handout;
  2. Riceboro City Park Breaks Ground –Article from the Coastal Courier –FYI;
  3. Public Participation –Melford L. Bell present –no concerns;

Minister Gloria Brown present –concerns are: 1. Questioned was a survey completed for the Park at the Youth Center; were surveys distributed to the citizens? Response –Yes;

  1. Are minutes available on the website? Interested in minutes for the past year –Mayor Austin stated that the website is down at this time but information is available for a fee;
  2. Questioned the budget process for the City –Mayor Austin indicated that the process is the responsibility of the officials and once the budget is adopted, if a copy is requested, then it will be made available;
  3. Questioned the communities that are not a part of the City and was

advised that these areas are not serviced by the City because they are not in the incorporated

limits of the City; these residents are paying for water and sewer services;

  1. Requested a copy of the boundaries for the City –Mayor Austin advised Minister Brown to go to the website and

obtain this information;

  1. Executive Session –Personnel/Land Acquisition –Motion Council Member C. Stacy, 2nd. Council Member D. Miller to come out of regular meeting at 7:10 p.m. and go into executive

session to discuss above mentioned items; Passed 3 yeas; 0 nays;

Motion Council Member C. Stacy, 2nd. Council Member D. Miller to come out of executove

session at 8:15 p.m. and go back to regular session; Passed 3 yeas; 0 nays;

Motion Council Member C. Stacy, 2nd. Council Member D. Miller to retain two workers, making

them full tome workers; hire Marilyn Creech as a contractor for Grant Writong; retain Lana

Walthour as part–‐tome Financial Administrator; proceed to acquire 6.3 acres in Riceboro:

Gilbert Lawson Est., Bring Tommie Wynn on as part–‐tome contractor thru November; Passed 3

yeas; 0 nays;

  1. Financial Statement, Month of April & May, 2015 –Motion Council Member D. Miller, 2nd.

Council Member C. Stacy to accept said statement; Passed 3 yeas; 0 nays;

  1. Adjournment – Motion Council Member D. Miller, 2nd. Council Member C. Stacy to adjourn at

8:20 p.m.; Passed 3 yeas; 0 nays;

Riceboro City Council July 7, 2015 Time: 6:00 p.m. Meeting #452

 

  1. Call to Order – Meeting called to order by Mayor Wm. T. Austin with Council Members D. Miller, C. Stacy, J. Young present; Council Member T. Williams, Sr., running a little late but on the way;
  2. Confirmation of Proper Notice of Meeting;
  3. Invocation – Council Member C. Stacy;
  4. Adoption of Minutes of Last Meeting – Motion by Council Member C. Stacy, 2nd. Council

Member D. Miller to adopt minutes with necessary correc=ons; Passed 3 yeas;

 

Old Business

Review of ongoing projects requiring engineer/contractor support:

  1. Water/Sewer System – (P. C. Simonton & Assoc.)
  2. Phase II (USDA) – Update – Brief update given;
  3. CDBG 2014 – Update – Previous update from last meeting remains the same;
  4. Green Well – Update – Previous update from last meeting remains the same;
  5. Community Development – Council Member C. Stacy – Update

SYP presenta=on by Marilyn Creech and Brenda Addie; all participants of the program were present; Makia Frazier made a request before Council about adding an additional week to the program; would like to see it implemented for college students; Mayor Aus=n said they will work this request if possible;

Ricefest Update – Venue for 2015 will be Harold Melvin’s Blue Notes, Gospel Keynotes; Gospel Fest will be held November 8, 2015; Pageant scheduled for November 7, 2015; Homecoming/Social will be held November 13, 2015 (Tickets $10.00 in advance and $15.00 at the door)

Ricefest Event will be held Saturday, November 14, 2015;

*Council Member C. Stacy also mentioned about clearing out property next to City Hall for additional vendor parking for the Ricefest event;

 

New Business

  1. Budget – FY 2015–‐16 –General/Water/Sewer –First Reading –Mo=on by Council Member C.

Stacy, 2nd Council Member D. Miller to accept First Reading; 4 yeas; 0 nays;

**Approval to operate under 2014–‐15 budget for 30 days until 2015–‐16 budget is adopted –Mo=on by Council Member D. Miller, 2nd. Council Member C. Stacy to approve said item;

Passed 4 yeas; 0 nays;

  1. Manufactured Home – H. Wm. Lane/Hwy. 17 – The Stevensons – FYI – Approval/Discussion –

Brief discussion held;

  1. Proclamation – Red Ribbon Week – Adoption – October 23–31, 2015; Motion by Council

Member C. Stacy, 2nd. Council Member D. Miller to adopt said Resolu=on; Passed 4 yeas; 0

nays;

  1. LMIG – FY – 2016 Program – See Handout – Sponsored by State Government; 2016 the City of Riceboro will receive $14,097.29 (Fourteen Thousand Ninety –Seven) Dollars and Twenty–‐Nine Cents;

*Council Member J. Young indicated that two firefighters had a slight accident with the fire truck during the storm on last week; quote was presented from West Chatham Warning Device for the light bar that was damaged; es=mate for repair is $1300.20 (One Thousand Three Hundred) Dollars and twenty cents; Approval given for repair;

*Council Member T. Williams, Sr., indicated there was an incident on the property of Ronnie Clark on Sandy Run Road; Mr. Clark indicated that he had to have dirt hauled in due to negligence of the contractor working on the sewer; Mayor Aus=n told Council Member T. Williams, Sr. to get with P.C. Simonton, Engineer on this matter;

*Mayor Austin presented quote for a wood chipper for the city –one quote presented for

$17,000.00 (Seven Thousand) Dollars; Mo=on by Council Member T. Williams, Sr., 2nd. Council Member J. Young to proceed to acquire a chipper not to exceed cost of $15,000.00 (Fifteen Thousand) Dollars; Passed 4 yeas; 0 nays;

*Council Member T. Williams, Sr., said the city needs to consider looking for an extended arm for the backhoe; Mayor Aus=n said he will have Dean, city worker to look at some competitive pricing;

 

*Community Enhancement Request – Liberty County High Football Team – requesting $750.00 (Seven Hundred Fifty) Dollars; committee recommend $500.00 (Five Hundred) Dollars; Motion by Council Member C. Stacy, 2nd. Council Member J. Young to grant $500.00 for said request; Passed 4 yeas; 0 nays;

  1. Public Participation – Citizen, Alma O’Neal – Trash collection – question of whether trash could be picked up twice a week; requesting dirt for her property – spoke with the County and they advised her that she is in the City of Riceboro; Council Member D. Miller indicated that he will go and look at the property; if it is in the right–‐a–‐way, the city will take care of it;

 

*Zumba –Anita Courtney –See handout –will be out until October, 2015;

  1. Executive Session – Land Acquisition & Personnel – Motion by Council Member C. Stacy, 2nd. Council Member D. Miller to come out of regular session and go into executive session at 7:00 p.m.; Passed 4 yeas; 0 nays;

Motion by Council Member D. Miller, 2nd. Council Member C. Stacy to come out of executive session at 7:25 p.m. and go back to regular session; Passed 4 yeas; 0 nays;

*Motion by Council Member D. Miller, 2nd. Council Member C. Stacy to proceed with items

discussed in executive session; Passed 4 yeas; 0 nays;

 

  1. Financial Statement, month of June, 2015 – Motion Council Member D. Miller, 2nd. Council Member C. Stacy to accept said statement; Passed 4 yeas; 0 nays;
  2. Adjournment – Motion by Council Member D. Miller, 2nd. Council Member T. Williams, Sr. to adjourn at 7:30 p.m.; Passed 4 yeas; 0 nays;

Riceboro City Council               August 4, 2015           Time:  6:05 p.m.            

      Meeting # 453

  1. Call to Order – Meeting called to order by Mayor Wm. T. Austin with Council Members D. Miller, J. Young, C. Stacy and T. Williams, Sr., present;
  1. Confirmation of Proper Notice of Meeting;
  2. Invocation – Council Member D. Miller;
  3. Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council Member C. Stacy to adopt said minutes; Passed 4 yeas; 0 nays;
  4. Old Business
  5. Review of ongoing projects requiring engineer/contractor support:
  1. Water/Sewer System – (P.C. Simonton & Assoc.) –  Council Member T. Williams, Sr., indicated that project is on schedule; some issues with two trailers on Peter King Road are being worked on; city Attorney is doing a title search on the property; problem is with the easement; all city work has ceased until problem is resolved; project is scheduled to close out around August 15, 2015; Meter Project should be ready by September – Automatic Meter Readers;
  1. Phase II (USDAJ) – Update – See above information;
  2. CDBG 2014 – Update – information remains the same;
  1. Green Well – Update – Agreement in hand from McIntosh County; requesting the city to pay $5000 (Five Thousand) Dollars once deal has been signed; amendment will state that Riceboro will pay 30 days after agreement has been executed;
  1. Community Development – Council Member C. Stacy – Update – SYP and Ricefest – SYP went well; program completed; had a total of 35 youth; First Tuesday at 5:00 p.m. in September will do a presentation to all employers that participated in the program; parents and students to attend;
  2. Ricefest – Council Member D. Miller presented bids for 2 acre tract for clearing for additional parking; Bids are as follows:  Larry Baker – $16,000; Walthour & Sons – $13,000; M. L. Lecounte – $11,400; Sikes Contracting – $21,000; Motion Council Member C. Stacy to accept lowest bidder, M. L. Lecounte, 2nd. Council Member T. Williams, Sr., Passed 4 yeas; 0 nays;
  3. *Mayor Austin indicated that a bathroom should be placed at the Baptismal site; he will get some drawings for said item;
  4. *Council Member J. Young talked about the old house on Hwy. 17; Mayor Austin indicated that the board can get together and discuss the property; Council Member C. Stacy said they need to get an assessment of the house;
  5. *Council Member C. Stacy mentioned the “Unity in the Community” program – Awaiting a response from the Attorney;
  6. *GICH – Mayor Austin gave a brief update;
  7. New Business
  1. Budget – FY 2015-16 – General/Water/Sewer – Second Reading & Adoption – Motion Council Member C. Stacy to adopt said budget; 2nd. Council Member D. Miller; Passed 4 yeas; 0 nays;
  1. Ordinance/Resolution – McIntosh County – Adoption – Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr., to allow Mayor Austin to complete said item with McIntosh County; Passed 4 yeas; 0 nays;
  2. LCPC – Gabby Hartage/Abe Nadji – Discussion – *Stormwater Mgmt. Plan – Approval;
  3. *John G. Jackson Est./Ralph Brown-Zoning Permit
  4. Neil Gustav present – Discussion held on Stormwater Mgmt. Plan – Approval  – would like to advertise and bring back this item to September’s meeting – asking Council’s permission – ok granted by Mayor and Council;
  5. *John G. Jackson Est. – Ralph Brown – Zoning Permit – Gabby, LCPC indicated that connections/tie-down will be inspected by Paul Zechman, Liberty County; Motion Council Member C. Stacy to work with Mr. Brown on guidelines for said property; 2nd. Council Member D. Miller; Passed 4 yeas; 0 nays;
  6. *Roof Repair for Headstart School Building – FYI;
  7. Your Global GovEd Updated Quote – City of Hinesville, Vernetha Ekeyi – See Handout – Motion Council Member T. Williams, Sr., 2nd. Council Member C. Stacy to approve purchase of 5 (Five) computers for administrative office; Passed 4 yeas; 0 nays;
  1. Shelly Hemphill – Web Design & Maintenance – See Handout – Motion Council Member C. Stacy, 2nd. Council Member D. Miller that once negotiated agreement is met, the city will pay for services rendered; Passed 4 yeas; 0 nays;
  2. USDA – See Handout – Retirement for Mitsy Peterson;
  3. Public Participation – Dennis Fitzgerald presented a “Thank You” card from Brenda Fitzgerald for flowers sent during illness from the city;
  4. *Gloria Brown – addressed concerns of administrative expenses – question of does it include raise for the City Clerk; qualifying fees – how is it determined – response – fees are based upon officials annual fee payment;
  5. *Pearl Axson – Oak Street – requesting a road sign for Oak Street; she is unable to get mail delivery because Oak Street is not listed with the Postal Service; Mayor Austin indicated that the city will work this issue; also it was mentioned that a tree is down at Oak Street & E.B. Cooper Hwy;
  6. *Melford Bell – requesting update on the Park and Peter King Road; Council indicated Engineer is drawing up bid sheet that goes to the contractor for said project; within the next Two (2) weeks, packets will go out for bids; the County is working the playground equipment ; Peter King Road project should begin in a couple of weeks;
  7. *Joseph Harris – concerns addressed are:  A. Budgeting for Youth Development; B. Programs designed for Youth Facility; C. Copy of Budget for FY 2015-2016; He was advised by Mayor Austin that the budget will be on the city’s website;
  8. *Linda Richardson Walthour – questioned getting city water on highway 17 north where she resides;
  9. Financial Statement, Month of July, 2015 – Adoption – Motion Council Member C. Stacy, 2nd. Council Member D. Miller to adopt said statement; Passed 4 yeas; 0 nays;
  1. Adjournment – Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr., to adjourn at 8:00 p.m.; Passed 4 yeas; 0 nays;

Riceboro City Council                   September 1, 2015       Time:  6:00 p.m.                             Meeting # 454

  1. Call to Order – Meeting called to order by Mayor Pro-tem Tommy M. Williams, Sr., with Council Members J. Young, D. Miller and C. Stacy present; Mayor Austin out of town;
  1. Confirmation of Proper Notice of Meeting;
  2. Invocation – Council Member D. Miller;
  3. Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council Member C. Stacy to adopt said minutes; Passed 3 yeas; 0 nays;
  4. *Presentation of Certificates to Employers for SYP, 2015 @ 5:00 p.m.
  5. Old Business
  6. Review of ongoing projects requiring engineer/contractor support:
  1. Water/Sewer System – (P.C. Simonton & Assoc.)
  1. Phase II (USDA) – Update – on schedule as planned;
  1. CDBG 2014 – Update – for completion of Sandy Run Road project;
  2. Green Well – Update – still in process; will have more information at the next meeting;
  1. Community Development, Council Member C. Stacy – Update – Ricefest – on schedule; need some walkie/talkies for the parade, about 6-8 for the parade and festival; all entertainers locked in; pageant will be at the Riceboro Youth Center; Gospel Fest will be held November 8th; November 13th is Homecoming at the Youth Center; November 14 is the Ricefest event; 103.9 fm. will do a live broadcasting; will do interviews from 9:30 to 11:30 a.m.; Council Member D. Miller indicated that the property has been cleared for additional parking across the grounds next to Jones Street; awaiting Mayor Austin to get with Chemtall; Oak Street signs is here for Pearl Axson at 205 Oak Street and the County will be install the signs; also, the County will come in and scrape the road;  September 17, 2015, Council Member  C. Stacy indicated that a plaque will be given to the Liberty County Board of Commissioners for participating in the SYP on said date;
  1. LCPC – Neil Gustav – Update-Stormwater Mgmt. Plan – Update/Approval – Motion Council Member C. Stacy, 2nd. Council Member D. Miller to adopt said agreement; Passed unanimous;
  2. New Business
  1. LCPC, Gabby Hartage – Business License Request-Approval/Lelia M. Williams-Flea Market – Little or Nothing; Motion Council Member C. Stacy, 2nd Council Member D. Miller to grant license for flea market; Passed unanimous; handicap area to be installed;
  2. 2014 CDBG – Bid for Palm Coast Utilities – Sandy Run Road – Approval – Bid Amount $415,874.00; McLendon Enterprises bid amount $478,575.38; Recommendation of engineer to accept low bidder, Palm Coast Utilities; Motion Council Member C. Stacy, 2nd. Council Member J.Young to accept Palm Coast Utilities bid amount of $415,874.00; Passed unanimous;
  3. Public Participation – John D. McIver – questions on green well loans for the city; concerns as to how monies would be paid back; what is the obligation as to paying the loans back?, will there be rates increases? Ricefest – losing revenue, need to enquire from other cities as to how they go about revenues for events; e.g. would be Richmond Hill Seafood Festival, a fee is charged to enter the festival; Mr. McIver said revenue is being lossed;
  4. *Mrs. Lelia M. Williams commended Mayor and Council on doing a great job with the city;
  5. Thanks given to Ms. Pearl Richardson Axson for moving back home from up North and contributing to the city by volunteering on various committees;
  6. Recognition given to Mr. Alexander Gardner to was a former Council Member who passed away and mentioned his contributions to the community;
  7. September 11, 2015 at 6:00 p.m., American Legion to honor 9/11 event;
  8. Council Member J. Young talked briefly about the Headstart School needing assistance to paint a classroom that will be turned into a library and also asking if the city would be willing to purchase chairs and tables; First A.B. Church which owns the property was approached about an extension; nothing has materialized as to a new location to build a new school;
  9. “Thank you card” from Brenda Fitzgerald of Riceboro Fire Dept. read;
  10. Financial Statement, Month of August, 2015 – Adoption – Motion Council Member C. Stacy, 2nd. Council Member J. Young to adopt said statement; Passed unanimous;
  1. Adjournment – Motion Council Member C. Stacy, 2nd. Council Member J. Young to adjourn at 6:40 p.m.; Passed unanimous;

Riceboro City Council   October 6, 2015             Time:  6:00 p.m.             Meeting # 455

  1. Call to Order – Meeting called to order by Wm. T. Austin, Mayor, with Council Members J. Young, T. Williams, Sr., and D. Miller present;  Council Member C. Stacy running late due to work schedule; Council Member C. Stacy arrived for meeting at 6:40 p.m.;
  1. Confirmation of Proper Notice of Meeting;
  2. Invocation – Council Member T. Williams, Sr.;
  3. Adoption of Minutes of Last Meeting and Special Call Meeting – Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr. to adopt said minutes; Passed 3 yeas;
  4. Old Business
  5. Review of ongoing projects requiring engineer/contractor support:
  1. Water/Sewer System – (P.C. Simonton & Assoc.)
  1. Phase II (USDA) – Update – Council Member T. Williams, Sr. – Trouble with Hargray Company installing fiberoptic lines – workers are cutting sewer and water lines; city workers are putting in a lot of man hours to make repairs; Chemtall provided aid in the repair process by providing equipment and lighting; Riceboro Fire Dept. also volunteered and rendered assistance with lighting;  Motion by Council Member T. Williams, Sr. to purchase a light in the range of Two Thousand Six Hundred ($2600.00) Dollars; 2nd. Council Member J. Young; Passed 3 yeas;
  2. CDBG 2014 – Update – See Handout – Palm Coast Utilities, LLC – Mayor Austin indicated that the “start meeting” was held; ok to proceed; contractor is working Sandy Run Road;
  3. Green Well – Update – Mayor Austin gave a brief update;
  1. Community Development, Council Member C. Stacy – Update – Ricefest – Pageant scheduled for November 7; Gospel Fest scheduled for November 8 (5 groups);  committee will be issuing arm bands at the festival; staff will wear volunteer vest ($274.75 cost); two-way radios are needed;
  2. GICH – Meeting in Tifton – Update – Mayor Austin gave brief update on the meeting he attended; the next meeting is scheduled for October 7, 2015 at Hinesville City Hall;
  3. GEFA Loan Application – Update – One Hundred Fifty-Five Thousand ($155,000.00) Dollars; of this Sixty-Two Thousand ($62,000.00) Dollars is loan forgiveness;
  4. New Business
  1. United Nation Day Proclamation – Dorothy Cottom – Adoption – Communicate to the citizens of the United Nation – Proclamation read by Mayor Austin and signed;  “Thank You” card also presented to Mayor and Council;
  2. Pavillion – Riceboro Youth Center – A.  Dream Builders Investments & Development, Inc. – See Handout – Bid was declared unacceptable; Interstate Paper willing to work the project with the City; Mayor Austin and Council Member T. Williams, Sr. will be getting with Interstate Paper on said item;
  1. Mr. Derone Armstrong, City work on property – Update – It was suggested he contact the city’s Attorney or have his Attorney contact the city’s Attorney;
  2. Website Proposal – See Handout – Motion Council Member D. Miller, 2nd. Council Member T. Williams, Sr. to approve said proposal; 3 yeas;
  3. *Savannah State Students – Mayor Austin indicated that Two (2) students are working to develop GIS table for location of homes and water meters; this project is being conducted for a graduation project; project should be completed by end of the Spring; Dennis Fitzgerald, Fire Chief requested to add the fire hydrants to the project;
  4. Public Participation – Ms. Pearl Axson question Council Member C. Stacy about contacting WTOC Anchor Woman Dawn Baker for the Ricefest;
  5. *Ms. Axson spoke on Keep Liberty Beautiful Committee – Clean-up scheduled for October 24, 2015; sign-up deadline is October 16, 2015; the river area and other sites will be target areas;
  6. *Mayor Austin has concerns of homes that are burned down in the city; Council Member C. Stacy said that issue has been discussed and is a part of the “Unity in the Community” project;
  7. Financial Statement, Month of September, 2015 – Adoption – Motion Council Member C. Stacy, 2nd. Council Member D. Miller to adopt said statement; Passed 4 yeas; 0 nays;
  1. Adjournment – Motion Council Member T. Williams, Sr., 2nd. Council Member D. Miller to adjourn at 7:05 p.m.; Passed 4 yeas; 0 nays;

Riceboro City Council   November 3, 2015        Time:  6:00 p.m.  

     Meeting # 456

  1. Call to Order – Meeting called to order by Wm. T. Austin, Mayor, with Council Members J. Young, D. Miller, T. Williams, Sr., and C. Stacy present;
  1. Confirmation of Proper Notice of Meeting;
  2. Invocation – Council Member D. Miller;
  3. Adoption of Minutes of Last Meeting – Motion Council Member D. Miller, 2nd. Council member T. Williams, Sr., to adopt said minutes;  Passed 4 yeas; 0 nays
  4. Old Business
  1. Water/Sewer System – (P.C. Simonton & Assoc.) – Council Member T. Williams, Sr., – no major problems; 1 house on Shell Road, Mrs. Leona Wilson dealing with the sewer; this issue is being worked on; 1 house on E.B. Cooper Hwy., did not get picked up for the sewer, Ms. Deloris Slay; Paul Simonton, Engineer is working to see what it will take to get sewer to Ms. Slay; will also look at area across the viaduct on the right hand side where shanty burger was located in Riceboro.
  1. Phase II (USDA) – Update  – Project completed;
  1. CDBG 2014 –  Palm Coast is working this project;
  2. Greene Well – Update – Agreement between Riceboro and McIntosh executed; documents submitted to EDA; paperwork executed for property from plum creek;
  1. Community Development, Council Member C. Stacy – Update – Ricefest – Council Member C. Stacy gave brief update; Mayor Austin to give Council Member C. Stacy a list of what’s needed to be completed by the maintenance workers; request by Council Member C. Stacy to get a TV for the Youth Center;
  2. *Holding Pond – Council Member J. Young mentioned putting a fence around the pond at the Fire station for safety purposes;
  3. New Business
  1. GICH Committee, Melissa A. Jones, Planner II – LCPC – Update on progress – handouts presented and update given;
  1. Coastal Georgia Area Community Action Authority, Inc. – See Handout – FYI
  2. City of Hinesville – Veterans Salute Day-November 7, 2015 – See Handout –FYI
  3. GMA – Certified City of Ethics Program – Discussion/Update/Approval – See Handout  – Motion by Council Member D. Miller, 2nd. Council Member C. Stacy to adopt Resolution to recertify City of Ethics Program; Passed 4 yeas; 0 nays;
  4. Community Enhancement Outside Funding Policy – See Handout – Discussion/Approval for amendment;
  5. Liberty Life Magazine – Renew Contract – Agreed telephonically by all Council Members;
  6. September 2015 SPLOST Report – Kimberly McGlothin – See report – FYI;
  7. Liberty County Cast – News Article – FYI;
  8. Customer Complaints
  9. Public Participation – not any;
  10. Executive Session – Personnel – Motion by Council Member C. Stacy, 2nd. Council Member D. Miller to come out of regular session at 6:55 p.m. and go into executive session to discuss said item; Passed 4 yeas; 0 nays;
  11. Motion by Council Member C. Stacy, 2nd. Council Member D. Miller to come out of executive session at 7:13 p.m. and go back into regular session; Passed 4 yeas; 0 nays;
  12. Financial Statement, Month of October, 2015 – Adoption – Motion by Council Member D. Miller, 2nd. Council Member C. Stacy to adopt said statement; Passed 4 yeas; 0 nays;
  1. Adjournment – Motion by Council Member D. Miller, 2nd. Council member C. Stacy to adjourn at 7:16 p.m.; Passed 4 yeas; 0 nays;